Board Meeting Structure – The Backbone That Enables Your Board to Make Productive Decisions

The structure of your board is the foundation that allows it to make productive decisions. Meetings on the board typically begin with a call-to-order where the chairperson welcomes everyone and introduces new members and states the vision and mission statement. The next step in the board meeting is to go over and approve previous meeting minutes. This gives the board an overview of where the organization is.

Once the board has discussed the previous performance, it’s now time to look ahead to the future and develop strategies that can help increase nonprofit awareness, expand the number of members and donors and generate fundraising opportunities and transform ideas into practical steps for each department. Senior management should present their ideas for growth during this section of the meeting and solicit feedback from of the executive team. The board should then agree on a plan that can be implemented in the given timeframe.

This is also a chance to work through any obstacles that could hinder the implementation of the plan, such as financial issues or time constraints. The board must work together to come up with solutions that enable the company to overcome these hurdles and move forward.

This portion of the meeting is typically reserved for announcements, congratulatory messages, or condolences that attendees might have. It also contains important changes to the following session’s agenda. The board chairperson will then declare the meeting to be over so that the secretary may take note of it in the minutes.

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